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Frequently Asked Questions – FAQ’s

Frequently Asked Questions

 

PROGRAM QUESTIONS

 

What does my Basic Registration include?

Your Basic Registration fee entitles you to participate in all Scientific Sessions, refreshment breaks, the President’s Welcome Reception, and the Wine and Cheese Reception & Art Auction. Scientific Sessions include:

 

  • Poster and Platform Presentations
  • ASC State of the Society Address
  • ASC Awards Presentations
  • Papanicolaou Address
  • Current Issues in Cytology
  • Hot Topic (if offered)
  • Guest Lecture (if offered)
  • New Frontiers Lecture
  • State of the Art Symposium
  • Innovations and Trends in Medicine
  • Leopold Koss Lectureship
  • Diagnostic Cytology Seminar

 

Which Annual Scientific Meeting sessions should I attend?

The Meeting is designed to provide a variety of sessions to suit the diverse interests of cytopathologists and cytotechnologists at every career level. To help you plan your Annual Scientific Meeting activities, descriptions of the types of sessions offered, as well as specific information about this year’s program, are provided online in the Registration Book.

 

Where can I find the locations of the session rooms?

Upon checking in at the ASC Registration Desk you will receive a Program Book that lists all the session locations.

 

Where can I find the abstracts?

You will receive an Abstract Book with your registration materials upon checking in at the Registration Desk. The ASC will also provide a link to the Abstract Book on the Annual Scientific Meeting Web site in October.

 

I am attending the ASC Meeting to give a Platform Presentation; where do I turn in my presentation slides?

All Annual Scientific Meeting speakers should visit the Speaker Ready Room to provide their PowerPoint presentations to the AV Tech via CD or USB Flash Drive (i.e., memory stick). The Speaker Ready Room will be open beginning Friday of the Meeting.  Scientific Session presenters will be provided a schedule for the Speaker Ready Room. Please refer to the Platform Guidelines for more information.

 

I am attending the ASC Meeting to present a poster; do I need to check in?

Yes, you should plan to check in at the ASC Registration Desk. Then proceed to the Ballroom to set up your Poster on Saturday between 1:00 PM and 3:00 PM.  Please refer to the Poster Guidelines  for more information.

 

How do I collect my CME/CMLE/SAM credits for the Meeting?

Visit the Cyber Café or use your personal computer to claim all Credits through the link on the ASC Annual Scientific Meeting Web site. The process for claiming credits and printing a certificate for the Meeting must be completed within 90 days of the Meeting. There will be no printers available at the Cyber Café. However, you are able to complete Self-Assessment Modules (SAMs) and email or print your certificate(s) at a later date.

 

Does the ASC provide recordings of any Live sessions at the Annual Scientific Meeting?

Yes, attendees and non-attendees can purchase a package of the scientific sessions and other individual session recordings to bring back to their institutions or laboratories for continuing education credits.  ASC Meeting Attendees will receive a discount on the recordings of the meeting.  There will be an order form in your meeting bags, as well as a table set-up onsite in the registration area.  The ASC Web site will have details closer to Meeting dates.

 

Can I get copies of the slide presentations?

“Green” Handouts – Handouts will be available electronically to all Annual Scientific Meeting registrants approximately 2 weeks prior to the Meeting. You will be notified via email when handouts are available for download and/or printing. The handouts will remain available for a period of time after the Meeting concludes. The ASC will NOT provide paper copies on site and does not have printing capability at the Cyber Café.   Please note:  The ASC can only provide those handouts that are submitted by speakers.  Not all speakers choose to submit handouts.

 

How can I participate in the Diagnostic Cytology Seminar?

Visit the ASC Web site to make your diagnoses on the eight cases being presented in Las Vegas.  The Moderator will view your online diagnoses and use the results in the presentation.  Join the discussion on Facebook and Twitter during the Live session, Monday from 2:00 pm – 5:00 pm.

 

GENERAL QUESTIONS

 

Where do I pick up my Meeting badge?

Meeting badges and session tickets will be available upon check-in at the ASC Registration Desk.

 

When should I plan to arrive?

The ASC Annual Scientific Meeting Scientific Sessions begin officially on Saturday at 10:00 AM. We suggest arriving on Friday to orient yourself with the Hotel and pick up Meeting materials at the Registration Desk.  However, those who plan to attend Friday’s pre-Meeting courses may choose to arrive on Thursday.  The Registration Desk opens officially Thursday at 4:00 PM.

 

How long should I stay?

Sessions take place throughout the Annual Scientific Meeting, from Friday morning through Tuesday afternoon. The full Meeting schedule and session descriptions can be found on the ASC Annual Scientific Meeting Web site.

 

Where should I stay?

A room block has been reserved at the Hilton Bonnet Creek in Orlando, Florida.  The ASC encourages you to book your overnight accommodations at this hotel. If the contracted room block is not met, the ASC could be penalized with attrition, which would result in increased fees.

 

Are travel agents available to help me with my flights?

Yes, Uniglobe Red Carpet Travel  has been selected as the official travel agency for the ASC Annual Scientific Meeting .

 

What’s appropriate attire for the Meeting?

Attire for the Meeting is business casual.  It is suggested you have a sweater or jacket with you since meeting rooms may be chilly.

 

How can I contact other attendees during the Meeting?  How can my family or office contact me?

As cell phone reception may be difficult to obtain in the Hotel, the Cyber Café will be available onsite to help attendees connect with one another, their families and offices.

 

Are food and refreshments provided during the Meeting?

One or more coffee breaks are typically provided each day of the Meeting in the Exhibit Hall. In the evening, the President’s Welcome Reception and Wine and Cheese Reception offer refreshments and hors d’oeuvres. Check the Schedule at a Glance for the dates and times of these events.

 

When is the Exhibit Hall open?

The Exhibit Hall will be open on Saturday, Sunday, and Monday and is located in Ballroom.  Meeting badges are required for entrance to the Exhibit Hall.  Attendees are encouraged to visit the Exhibit Hall during breaks as refreshments will be available. Children under 16 years of age are not permitted in the Exhibit Hall.

 

My family will be attending the Meeting with me; can they come to the sessions?

Spouses and guests are welcome to register for the Meeting and will receive a badge allowing them access to the Exhibit Hall and all ASC-sponsored social events. However, this registration rate does not allow entrance into any of the sessions. Children under the age of 16 are not permitted in the Exhibit or Poster Halls, as well as the session rooms.

 

Types of Annual Meeting Sessions Offered

 

Scientific Sessions

The ASC Annual Scientific Meeting provides a high quality forum for the continuing education of the professional cytopathology community.  Scientific Sessions encompass three days of panel discussions, invited lecturers and platform presentations. The presentations represent all aspects of cytopathology.  The Scientific Sessions feature many different components, described below:

  • Papanicolaou Address – The 30-minute Address is presented annually by the Papanicolaou Award recipient.  The Award is the highest award given by the Society and is presented to a physician who is recognized for his/her meritorious contributions to the field of cytology.
  • Current Issues in Cytology The session focuses on new areas or unresolved problems in cytology and is usually presented as a panel discussion. The length of the session is 2 hours with a one-hour break.
  • Guest Speaker A speaker appropriate for the location or timing of the Meeting.  This Session is 1 hour.
  • State of the Art Symposium – The Symposium is designed to provide in depth information on important topics in cytology.  The length of the session is 2.5 hours with a one-hour break.
  • Innovation and Trends in Medicine – The Session focuses on new technologies and advances in cytology and is usually presented as a panel discussion.  The Session is scheduled for 1.5 hours.
  • Leopold Koss Lectureship Features a prominent icon in the medical field who shares a dedication and commitment to furthering humanities.  This session is 1 hour.
  • Diagnostic Cytology Seminar – The Seminar provides the opportunity for attendees to make diagnostic decisions and compare their decisions with nationally known experts.  The length of the Seminar is 2.5 hours with a one-hour break.
  • New Frontiers LectureThe 1 hour lecture provides updates on the latest developments, which may come in the purview of the cytology professional.
  • Platform Presentations – The Scientific Program Committee agrees upon 14 superior abstract submissions to be presented by the first author as a Platform presentation.  Each platform gets 15 minutes to present their work and have a Q/A period with the audience.
  • Hot Topic – A timely presentation of a topic at the time of the meeting.  This presentation is typically Friday evening, 2.5 hours and is presented as a panel discussion.
  • Career Session – “Career Planning and Growth: Valuable for Today, Tomorrow and Beyond.”  Residents, fellows, cytotechnologists and student cytotechnologists are invited to participate in this session, devoted to career development as you enter the field. The 1.5 hours session offers tips and suggestions on how to prepare for your future and make the most of your careers in cytopathology.   There is no cost for this session, but registration is required.  This session fills fast; first come, first served.

 

Challenges in Diagnostic Cytomorphology

The Challenges in Diagnostic Cytomorphology sessions (two) are presented by expert faculty providing an update on the challenges encountered in select areas of fine needle aspiration and exfoliative cytology and strategies to overcome pitfalls.  Recent advances and management strategies where appropriate will also be discussed.

 

Strategies in Cytology Education Seminar

Strategies in Cytology Education Seminar is designed to offer wide-ranging topics of interest to every ASC member – educators, clinical practitioners, researchers, lab directors, administrators, and supervisors. Recognizing that education threads through every area and level of cytology, seminar participants will be able to select from topics spanning retraining, incorporating informatics platforms into student learning and laboratory in-service activities, how-to’s on moving from traditional lectures to learner-centered methods, and adapting cytology education and practice methods for global outreach programs.  Two sessions are targeted for cytotechnology educators and two session are targeted for pathology resident and fellowship directors.

 

Video Microscopy Tutorials

Video Microscopy Tutorials are small group sessions that give participants a chance to interact with experts in the field.  The duration is 90 minutes. The sessions provide the participants an opportunity to discuss the topics in a less formal group. Interesting cases on specific topics are reviewed using a video microscope projected on to a screen, similar to cases being reviewed in the hospital on a multi-headed microscope. A second screen for the simultaneous projection of a PowerPoint presentation will be provided.  There is only one presenter per session in this format.

 

Presidents’ Rounds

Past presidents of the ASC will give 90-minute educational or motivational seminars to groups of 20 attendees. The basic theme is to let ASC members interact with our nationally recognized leaders in an informal “close” atmosphere and also to recognize and honor the past presidents for their years of mentorship and education.  The format is either an informal discussion, PowerPoint presentation or a video microscopy session.

 

Panel Luncheon Seminar

The Panel Luncheon Seminars are interactive groups formatted around a single topic and presented by nationally known experts. A panel of experts in certain subject areas is identified, each giving a brief presentation.  After each talk, the other panelists may become discussants of the material just offered.  At the conclusion of the presentations, the audience is given an opportunity to ask questions of the entire panel.

 

Roundtable Discussions

Roundtable Discussions are 90-minute sessions that give participants a chance to interact with experts in the field.  The sessions provide the participants an opportunity to discuss the topics in a smaller, less formal group.  The tables will be spaced adequately for intimate discussions on different topics.  There is one speaker per Roundtable Discussion who acts as facilitator and at least 3, but no more than 9 participants.  Participants can register for one topic and are not permitted to switch tables.

 

Workshops

The Workshops are quality, non-microscopic sessions on various topics in small interactive groups.  Topics vary from surg/path, cyto/histo and/or cytology topics.  The workshop concept emphasizes interaction and exchange of information on a specific topic among a small number of participants.  A non-microscopic workshop room is set as lecture style with a capacity of 30 attendees. The duration of each workshop is 1.5 hours without an intervening break.

 

Ultrasound Guided FNA Workshop(s)

Participate in this half-day interactive course, where you will enjoy a small 4 to 1 registrant to trainer ratio environment.  Experience a new hands-on workshop to wrap up your ASC Vegas Meeting experience.  Details will be available on the ASC Web site.