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Frequently Asked Questions – FAQ’s

 

PROGRAM QUESTIONS 

What does my Basic Registration include?

Your Basic Registration fee entitles you to participate in all Scientific Sessions, refreshment breaks, the President’s Welcome Reception, and the 60th Anniversary Celebration & Silent Auction. Scientific Sessions include:

  • Poster and Platform Presentations
  • ASC State of the Society Address
  • ASC Awards Presentations
  • Papanicolaou Address
  • Current  Issues in Cytology
  • Historical Presentation
  • Guest Lecture
  • New Frontiers Lecture
  • State of the Art Symposium
  • Innovations and Trends in Medicine
  • Leopold Koss Lectureship
  • Diagnostic Cytology Seminar

 

Which Annual Scientific Meeting sessions should I attend?

The Meeting is designed to provide a variety of sessions to suit the diverse interests of cytopathologists and cytotechnologists at every career level. To help you plan your Annual Scientific Meeting activities, descriptions of the types of sessions offered, as well as specific information about this year’s program, are provided online in the Registration Book.

 

Where can I find the locations of the session rooms?

Upon checking in at the ASC Registration Desk you will receive a Program Book that lists all the session locations. The ASC Registration Desk is located in the Grand Salon of Bally’s Las Vegas.

 

Where can I find the abstracts?

You will receive an Abstract Book with your registration materials upon checking
in. The ASC will also provide a link to the Abstract Book on the 60th Annual Scientific Meeting Web site.

 

I’m attending the ASC Meeting to give a Platform Presentation; where do I turn in my presentation slides?

All Annual Scientific Meeting speakers should visit the Speaker Ready Room located in the Registration Office of Bally’s Las Vegas to provide their PowerPoint presentations to the AV Tech via CD or USB Flash Drive (i.e., memory stick). The Speaker Ready Room will be open beginning Friday, November 2nd.  Scientific Session presenters will be provided a schedule for the Speaker Ready Room. Please refer to the Platform Guidelines for more information.

 

I’m attending the ASC Meeting to present a poster; do I need to check in?

Yes, you should plan to check in at the main Meeting registration desk. Then proceed to the Gold Ballroom to set up your Poster on Saturday, November 3rd between 1:00 pm and 3:00 pm.  Please refer to the Poster Guidelines  for more information.

 

How do I collect my CME/CMLE/SAM credits for the Meeting?

Please visit the Cyber Café or use your personal computer to claim all Credits through the link on the ASC Annual Scientific Meeting Web site. The process for claiming credits and printing a certificate for the Meeting must be completed no later than February 28, 2013. There will be no printers available at the Cyber Café. However, you are able to complete Self-Assessment Modules (SAMs) and email or print your certificate(s) at a later date.

 

Does the ASC provide recordings of any Live sessions at the Annual Scientific Meeting?

Yes, attendees (at a discounted rate) and non-attendees can purchase a package of the scientific sessions and other individual session recordings to bring back to their institutions/labs for continuing education credits.  Visit the ASC Web site and view what you can start purchasing on site in Las Vegas.  There will be an order form in your meeting bags, as well as a table set-up onsite in the registration area

 

Can I get copies of the slide presentations?

“Green” Handouts – Handouts will be available electronically to all 60th Annual Scientific Meeting registrants approximately 2 weeks prior to the Meeting. You will be notified via email when handouts are available for download and/or printing. The handouts will remain available for a period of time after the Meeting concludes. The ASC will NOT provide paper copies on site and does not have printing capability at the Cyber Café.   Please note:  The ASC can only provide those handouts that are submitted by speakers.  Not all speakers choose to submit handouts.

 

How can I participate in the Diagnostic Cytology Seminar?

Visit the ASC’s Web site to make your diagnoses on the eight cases being presented in Las Vegas.  Dr. Wakely will view your online diagnoses and use the results in his presentation.  Join the discussion on Facebook and Twitter during the Live session, Monday, November 5th, from 2:00 pm – 5:00 pm (Pacific Time).

 

GENERAL QUESTIONS

Where do I pick up my Meeting badge?

Meeting badges and session tickets will be available upon check-in at the ASC Registration Desk located in the Grand Salon of Bally’s Las Vegas.

 

Do I need to check in when I arrive?

Yes, you should plan to check in at the ASC Registration Desk in the Grand Salon of Bally’s Las Vegas to pick up your on-site Meeting materials, including the Final Program Book, which will contain the final schedule and session locations.

 

When should I plan to arrive?

The ASC Annual Scientific Meeting Scientific Sessions begin officially on Saturday, November 3rd at 10:00 AM. We suggest arriving on Friday, November 2nd, to orient yourself with the Hotel and pick up Meeting materials at the Registration Desk. However, those who plan to attend Friday’s pre-Meeting courses may choose to arrive on Thursday, November 1st. The Registration Desk opens officially Thursday, November 1st at 4:00 PM.

 

How long should I stay?

Sessions take place throughout the Annual Scientific Meeting, from Friday morning, November 2nd, through Tuesday afternoon, November 6th . The full Meeting schedule and session descriptions can be found on the ASC Annual Scientific Meeting Web site.

 

Where should I stay?

A room block has been reserved at the Bally’s Las Vegas in Las Vegas, Nevada.  The ASC encourages you to book your overnight accommodations at this hotel. If the contracted room block is not met, the ASC could be penalized with attrition, which would result in increased fees.  All attendees staying at Bally’s Las Vegas will be entered into a daily drawings for prizes.

 

Are travel agents available to help me with my flights?

Yes, Uniglobe Red Carpet Travel  has been selected as the official travel agency for the 60th ASC Annual Scientific Meeting in Las Vegas, Nevada.

 

What’s appropriate attire for the Meeting?

Attire for the Meeting is business casual.  Appropriate wear includes a light jacket, sweater, turtleneck, open-collar or no-collar tops, slacks and comfortable shoes. It is suggested you have a sweater with you since meeting rooms may be chilly.

 

How can I contact other attendees during the Meeting?  How can my family or office contact me?

As cell phone reception may be difficult to obtain in the Hotel, the Cyber Café will be available on-site to help attendees connect with one another, their families and offices.

 

Are food and refreshments provided during the Meeting?

One or more coffee breaks are typically provided each day of the Meeting in the Exhibit Hall. In the evening, the President’s Welcome Reception and 60th Anniversary Celebration offer refreshments and hors d’oeuvres. Check the Schedule at a Glance for the dates and times of these events.

 

When is the Exhibit Hall open?

The Exhibit Hall will be open on Saturday, Sunday, and Monday and is located in Silver/Bronze Ballroom of Bally’s Las Vegas.  Meeting badges are required for entrance to the Exhibit Hall.  Attendees are encouraged to visit the Exhibit Hall during breaks as refreshments will be available. Children under 16 years of age are not permitted in the Exhibit Hall.

 

My family will be attending the Meeting with me; can they come to the sessions?

Spouses and guests are welcome to register for the Meeting and will receive a badge allowing them access to the Exhibit Hall and all ASC-sponsored social events. However, this registration rate does not allow entrance into any of the sessions. Children under the age of 16 are not permitted in the Exhibit or Poster Halls, as well as the session rooms.

 

Types of Annual Meeting Sessions Offered

 Scientific Sessions

The ASC Annual Scientific Meeting provides a high quality forum for the continuing education of the professional cytopathology community.  Scientific Sessions encompass three days of panel discussions, invited lecturers and platform presentations. The presentations represent all aspects of cytopathology.  The Scientific Sessions feature many different components, described below:

  • Papanicolaou Address – The 30-minute Address is presented annually by the Papanicolaou Award recipient.  The     Award is the highest award given by the Society and is presented to a physician who is recognized for his/her meritorious contributions to the field of cytology.
  • Current Issues in CytologyThe session focuses on new areas or unresolved problems in cytology and is usually presented as a panel discussion. The length of the session is 2 hours with a one-hour break.
  • Guest Speaker A speaker appropriate for the location or timing of the Meeting.  This Session is 1 hour.
  • State of the Art Symposium – The Symposium is designed to provide in depth information on important topics in cytology.  The length of the session is 2.5 hours with a one-hour break.
  • Innovation and Trends in Medicine – The Session focuses on new technologies and advances in cytology and is      usually presented as a panel discussion.  The Session is scheduled  for 1.5 hours.
  • Leopold Koss LectureshipFeatures a prominent icon in the medical field who shares a dedication and commitment to furthering humanities.  This session is 1 hour.
  • Diagnostic Cytology Seminar – The Seminar provides the opportunity for attendees to make diagnostic decisions and compare their decisions with nationally known experts.  The length of the Seminar is 2.5 hours with a one-hour break.
  • New Frontiers LectureThe 1 hour lecture provides updates on the latest developments, which may come in the purview of the cytology professional.
  • Platform Presentations – The Scientific Program Committee agrees upon 14 superior abstract submissions to be presented by the first author as a Platform presentation.  Each platform gets 15 minutes to present their work and have a Q/A period with the audience.
  • Hot Topic – “The ASC Workload Recommendations for Automated Pap Test Screening: What are They? and What      “Best Practices” are Recommended for Their Implementation.”  This session will be valuable to all – from cytotechnologists to pathologists and large laboratory employees to much smaller operations.
  • Career Session – “Career Planning and Growth: Valuable for Today, Tomorrow and Beyond.” Residents, fellows, cytotechnologists and student cytotechnologists are invited to participate in this session, devoted to career development     as you enter the field. The session offers tips and suggestions on how to prepare for your future and make the most of your careers in cytopathology.

 

Challenges in Diagnostic Cytomorphology

These are two sessions by expert faculty providing an update on the challenges encountered in select areas of fine needle aspiration and exfoliative cytology and strategies to overcome pitfalls.  Recent advances and management strategies where appropriate will also be discussed.

 

Strategies in Cytology Education Seminar

Strategies in Cytology Education Seminar is designed to offer wide-ranging topics of interest to every ASC member – educators, clinical practitioners, researchers, lab directors, administrators and supervisors. Recognizing that education threads through every area and level of cytology, seminar participants will be able to select from topics spanning retraining, incorporating informatics platforms into student learning and laboratory in-service activities, how-to’s on moving from traditional lectures to learner-centered methods, and adapting cytology education and practice methods for global outreach programs.

 

Video Microscopy Tutorials

Video Microscopy Tutorials are small group sessions that give participants a chance to interact with experts in the field.  The duration is 90 minutes. The sessions provide the participants an opportunity to discuss the topics in a less formal group. Interesting cases on specific topics are reviewed using a video microscope projected on to a screen, similar to cases being reviewed in the hospital on a multi-headed microscope. A second screen for the simultaneous projection of a PowerPoint presentation will be provided.  There is only one presenter per session in this format.

 

Presidents’ Rounds

Past presidents of the ASC will give 90-minute educational or motivational seminars to groups of 20 attendees. The basic theme is to let ASC members interact with our nationally recognized leaders in an informal “close” atmosphere and also to recognize and honor the past presidents for their years of mentorship and education.

 

Panel Luncheon Seminar

The Panel Luncheon Seminars are interactive groups formatted around a single topic and presented by nationally known experts. A panel of experts in certain subject areas is identified, each giving a brief presentation.  After each talk, the other panelists may become discussants of the material just offered.  At the conclusion of the presentations, the audience is given an opportunity to ask questions of the entire panel.

 

Roundtable Discussions

Roundtable Discussions are 90-minute sessions that give participants a chance to interact with experts in the field.  The sessions provide the participants an opportunity to discuss the topics in a smaller, less formal group.  The tables will be spaced adequately for intimate discussions on different topics.  There is one speaker per Roundtable Discussion who acts as facilitator and at least 3, but no more than 9 participants.  Participants can register for one topic and are not permitted to switch tables.

 

Workshops

The Workshops are quality, non-microscopic sessions on various topics in small interactive groups.  New this year, the ASC is introducing either surg/path, cyto/histo or cytology topics.  The workshop concept emphasizes interaction and exchange of information on a specific topic among a small number of participants.  A non-microscopic workshop room is set as lecture style with a capacity of 30 attendees. The duration of each workshop is 1.5 hours without an intervening break.

 

Ultrasound Guided FNA Workshop

NEW! Participate in this half-day interactive course, where you will enjoy a small 4 to 1 registrant to trainer ratio environment.  Experience a new hands-on workshop to wrap up your ASC Vegas Meeting experience.